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COMPUTERIZED TRANSCRIPT MANAGEMENT SYSTEM A CASE STUDY OF CARITAS UNIVERSITY

CHAPTER ONE 

1.0 INTRODUCTION  

There were three fundamentally distinct education systems in Nigeria in 

1990.  The indigenous system, Quranic Schools and formal European

style education institutions.  In the rural areas where the majority lived, 

children learned the skills of farming and other work, as well as the 

duties of adulthood, from participation in the community, this process 

was of ten supplemented by age based schools in which groups of 

young boys were instructed in community responsibilities by mature 

men.  By the 1970s, education experts were asking how the system 

could be integrated into the more formal schooling of the young, but the 

question remained unresolved by 1990. 

Western-style education came to Nigeria with the missionaries in the 

mid-Nineteenth century.  Although the first mission school was founded 

in 1843 by Methodists, it was the Anglican Church missionary society 

that pushed forward in the early 1850s to found a chain of missions and 

schools.  Followed quickly in the late 1850s by the Roman Catholics in 

1887 in what is now Southern Nigeria, an education department was 

founded that began setting curricum requirement and administered 

grants to the mission societies.  By 1914, when North and South were 

United into one colony, there were fifty-nine government and ninety-one 

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mission primary schools in the South; all eleven secondary schools, 

except for king’s college in Lagos, work run by the missions. 

The education system focused strongly on examinations. In 1916 

Fredrick Lugard, first governor of the Unified Colony, set up a school 

inspectorate.  Discipline, building and adequacy of teaching staff were to 

be inspected, but the most points given to a school’s performance went 

to the numbers and ranking of it’s examinations results.  This stress on 

examination was still used in 1990 to judge educational results and to 

obtain qualification for jobs in government and the private sector. 

As more information is made available in a variety of formats and media 

and in a variety of locations, the need to manage information/data 

efficiently becomes more and more critical.  Both staff and public users 

want access to stored information and want to access it more efficiently.  

It is the university policy to improve both the efficiency and 

effectiveness of result processing operations (student record/grades), 

and services through the implementation of A computerized transcript 

management system.     

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1.1 Background of the study 

Caritas university, Amorji Nike, Enugu, is a private university approved 

by the federal government of Nigeria on December 16, 2004.  it was 

officially opened on January 21, 2005 by the Federal Ministry for 

Education, Prof. Fabian Osuji, the formal opening was on January 31, 

2005.  The pioneer students of 250 matriculated on May 28, 2005 in 

beautiful ceremony that attracted dignitaries both church and state.  It 

is the second Catholic University in Nigeria founded by Rev. Fr. Prof. 

Emmanuel Paul Matthew Edeh CSSP, OFR.  Although he founded the 

school, the proprietor of the University is the congregation of sisters, the 

Saviour, a religious congregation of Nums founded by him. 

The vision of Caritas university is to reserve some of our wandering and 

teaming youth from further slide into academic and moral decay, and 

development and transformation of our society through sound and 

adulterated education.  It’s mission is to discover, sanctify and apply the 

knowledge of science, environment central and engineering for human 

well-being and sound development of man for better society. 

Caritas university’s goal is to give efficacy to the university’s motto and 

to it’s philosophy of education.  We embrace not only sound education 

for professional skills and competency in various fields; but also maintain 

strict discipline.  We train the mind, body, soul and spirit in the exercise 

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of obedience and self control.  The students must not only be 

intellectually and professionally prepared for different tasks and roles in 

the world, they must also be morally equipped to face the world itself 

with all its tensions, conflicts, challenges and contradictions, we achieve 

this with the help of God Almighty who is with us always. 

The philosophy is to promote sound education for professional skills and 

competencies in various fields with strict discipline.  By discipline the 

university meant the training of the mind, body and soul and spirit to 

obedience and self control.  Also to prepare the students to be 

intellectually and professionally sound for different tasks and roles in the 

word with its tensions, conflict, challenges and contradictions. 

The university operates faculty system.  Presently, the university 

operates six faculties.  Education and Arts, Engineering, Environmental 

Sciences, Management, Social Sciences and Natural Sciences.  

1.2 Statement of Problem 

This project research was conducted exclusively conducted in a caritas 

university located in a highly populated area that attends to too many 

students at a time, hence this research was able to track problem such 

as misplacement of student records, student’s grades, slow and 

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strenuous accessibility to students report and record, inaccurate record 

keeping and poor information management within the schools.  

1.3 Aims and Objectives of the Study 

The aim of this study is to identify the problems inherent in the existing 

system of transcript management systems, and to proffer a remedy to 

the existing problem. The solutions are as follows: 

 Record and reports of students will be easily retrieved with increased 

data security. 

 There will be reduction in the amount of resources, which in turn will 

lower the cost of processing of student’s transcripts, since information 

will be stored in a database with reduced data Redundancy. 

 School personnel can attend to many student without being over 

worked. 

 There will be reduction in time used in retrieval of student’s files. 

 Reduction in bulkiness of files and record. 

 It will make available the storage room that was used for storage of 

files.    

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1.4 Significance of the Study 

The project research haven’t identify the problem that was existing in 

the old system of operation , is designed specifically to come up with a 

more resound and effective system that will not only counteract this 

problem but also provides a detailed future plan that will give room for 

more information technological improvement in the transcript sector.  

1.5 Scope of the Study 

This research work are limited to providing a digital transcript’s  

information management system that will handle electronically both 

students and staff record , to enable easy accessibility and information 

flow within the university.   

1.6 Limitation of the Study 

This research work is limited to providing a more reliable information 

management system that will handle electronically the record of both 

student and staff within the university.  

1.7 Organization of Work 

This project work was arranged specifically arranged in chapters, hence 

it follows the order: Chapter One: General Introduction, Chapter Two: 

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Literature Review, Chapter Three: System Analysis, Chapter Four 

System Design, and System Implementation, Chapter five: Summary, 

Conclusion and Recommendation. 

This Project Material Cost Only ₦4000.00

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